Description

Why Work With Us:

• Join a mission-driven organization that supports and uplifts North Carolina’s legal community
• Work in a professional, collaborative environment

POSITION SUMMARY: Under the direction of the Director of Finance and Accounting, the Accounting Manager is responsible for the administration and accuracy of the financial activities of the NCBA and NCBF.  The Accounting Manager is required to accomplish the duties outlined in this document as well as any other duties and/or tasks assigned.  

EDUCATION:  Undergraduate degree in Accounting. CPA. Experience with SalesForce or similar management platform.

EXPERIENCE: 

• Requires a minimum of 2 years experience in accounting role, including responsibility for budgeting and financial reporting, including all areas of general ledger preparation for multiple companies 
• Experience in accounting customer service, with ability to communicate verbally and in writing in the areas of accounts receivable and accounts payable
• Experience in sales and use tax, business property listings, 1099 reporting, coordination of financial audits and fundraising system administration 
• Demonstrated problem solving ability across a wide range of organizational projects and programs 
• Strong analytical skills and data-driven thinking
• Strong writing skills
• Up-to-date with the latest trends and best practices in finance and accounting
• Commitment to excellence and to the mission of the NCBA and the NCBF
• Ability to work effectively with staff members and external stakeholders in a diverse environment
• Outstanding initiative and exceptional ability to build and maintain strong relationships and teams
• Excellent organizational, communication and decision-making skills, including the ability to prioritize multiple projects and initiatives by balancing organizational needs, goals and resources

ADDITIONAL SPECIALIZED KNOWLEDGE/SKILLS: 

Must have knowledge of correct grammar and spelling; an excellent professional demeanor, both in person and online; and a strong collaborative focus. 

ORGANIZATIONAL RELATIONSHIPS:

Supervises:                     Accounts Receivable Specialist

                                       Accounts Payable Specialist                      

Reports To:                     Director of Finance and Accounting

FLSA STATUS:                 Full Time/Exempt                 

JOB DUTIES and RESPONSIBILITIES:

Financial Preparation and Reporting

• Oversee the processing of general ledger duties and reporting for three sets of books
• Responsible for monthly financial reconciliation and reporting including cash receipts, accounts receivable, investment activity and all necessary manual journal entries
• Departmental reporting to staff as required                
• Responsible for tracking of weekly incoming and outgoing cash, as well as projected amounts and timing of future cash needs, for use in cash projections

Accounts Payable 

• Review invoice budget coding
• Reconcile online payments to weekly outgoing check lists

Accounts Receivable 

• Review daily credit card reconciliations
• Review daily incoming check registers
• Review daily deposit reports
• Review monthly AR reports and follow-up related to outstanding invoices

Audits 

• Coordinate annual financial audits and ongoing relationship with auditors
• Oversee the risk assessment audit and two weeks of audit field work.  Responsibilities include preparation of analysis reports, coordinating with staff to obtain any required information, necessary research and detailed explanation for any questions the auditors pose.  The financial reports and general ledger should be accurate at year end with the outcome being an unqualified report from the auditors 

Staff Support 

• Responsible for maintaining accurate financial data, as well as preparing reports as requested
• Responsible for maintaining accurate data for the Foundation for all contributions and pledges received and reporting as requested or required

Other Duties

• Process online banking duties, including outgoing wire transfers, intercompany transfers and general inquiries                     
• Review bank reconciliations 
• Maintain detail fixed asset listings                                                 
• File annual property tax reports 
• File quarterly estimated tax deposits 
• File and pay monthly Sales & Use tax filings for NCBA and quarterly filings for NCBF
• Contact for all insurance policies: auto, liability, cyber & fidelity

WORK ENVIRONMENT:

This job operates in a professional office environment. This role is hybrid, with days in the office and days working remotely.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and see, talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to stand, walk, and occasionally required to stoop, kneel, couch, or crawl. The employee must occasionally lift and/or move up to 15 pounds.

Some travel within the state may be required, using the employee’s personal vehicle (subject to authorized reimbursement).

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.