Description

Job description
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers and senior level executives. Due to the dynamic nature of our executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. 

Responsibilities:

Support the President primarily and provide additional support to managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Manage communication with employees by liaising with managers on various projects and tasks
Provide administrative and office support, such as drafting email correspondence, taking meeting notes, and printing and scanning files
Maintain professionalism and strict confidentiality with all materials
Manage professional and personal scheduling for CEO, including mail, emails, phone calls, client management, and other company logistics
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (virtual room set up, etc.
Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices
Answer phone calls and emails and direct to the appropriate person or department, or effectively deal with inquiries to the business in general
Ensure facilities and office equipment are always in good working order.
Create sales orders using Netsuite program